Information for Oral Presenters

We are so excited to welcome you as a presenter at the virtual 2021 ICEC! Below you will find all of the information you will need to prepare and submit your presentation as well as follow CME/CEU requirements. 

We ask that your main presentation be pre-recorded. These pre-recorded sessions will be broadcast at an assigned time as though they are live, and we will ask you to be active in the chat and Q&A windows in the virtual session room during the broadcast of your presentation. We will also host a live Q&A with all the presenters at the conclusion of the pre-recorded portion of each session (each session consists of 5 presentations).

Your presentation recording should be no more than 12 minutes in total.  After all 5 presentations in your session have been broadcast, we will invite the audience to join a live Zoom while the moderator facilitates a 15-minute panel Q&A.

We encourage you to download the Presenter badge and use it in your email signature, on your website, on social media, etc. to let your colleagues know that you will be presenting a poster at this year’s ICEC.

Below you will find all of the information you will need to prepare and submit the recording of your presentation.

Step 1 – Prepare Your Slides

If possible, and for consistency's sake, presentations should be prepared using Microsoft PowerPoint in widescreen (16:9) format. With your permission, conference organizers will post your presentation in note-taking format (3 slides per page with lines for notes on the sides) as a non-editable PDF as a handout for conference registrants. If you do not wish to post your presentation handouts, we will still need your PowerPoint file in advance for review for CEU requirements (both physician and nurse CEU accreditation require this).

Slide Format Guidelines

The following are some suggestions to consider when preparing your slides that will maximize their impact and legibility:

  • Use several bullet points that target the topic on each slide, but no more than seven bullets per slide.
  • Use large, easy-to-read fonts, such as Arial.
  • Keep the text simple and concise (you should not put all of the text you will speak on your slide; audience members dislike having slides read aloud to them).
  • Mix text with graphics and figures for greater interest, but keep any charts/figures simple enough to be easily read from the back of the meeting room.
  • Orient all type horizontally, even on graphs and diagrams.
  • Consider colorblindness and clarity when choosing accent colors and backgrounds. Use light and dark colors that contrast each other for legibility.
  • Follow the "CME/CEU Requirements for Presentations" at the bottom of this page.

Step 2 – Prepare a Video Presentation

You will need to record yourself giving your presentation in no more than 12 minutes and provide us with a copy of the video. Some helpful tips on recording your video are include:

  • Time your presentation and stay within your allotted time frame (12 minutes)
  • Make sure you are in a well-lit and quiet area
  • Dress as if you were providing the presentation in person
  • Adjust your screen so that your eyeline is level with your camera. Use a stand, stack of books or boxes if needed to raise your laptop or screen
  • Consider your background, and choose a background that does not interfere with your presentation; or you may consider using a “virtual” background under “settings” in Zoom
  • Look into the camera while you are presenting; attendees will feel much more a part of the presentation
  • Deliver your message so that you sound sincere, believable, and prepared
  • View the recording of your presentation before submitting it so that you can edit or re-record it if needed

Record your presentation using any program/platform you choose. We need to be able to download a copy of your video so it can be combined with the other presentations in your session, so you will be asked to upload an *.mp4 video of your recording using our online form. If you record it in the Zoom cloud, you will be able to find your presentation in the Recordings section of your Zoom account. Zoom will email you when the recording is ready. (Note: Zoom cloud recording is only available to paid subscribers; those with a free Zoom account can record to your local device and then upload the MP4 file to a cloud storage service in order to share the link with us to download.)

Review the instructions for recording a presentation in Zoom using a computer. Zoom also lets you use your PowerPoint slides as a virtual background with controls to progress through the slides, which could be an interesting way to record your presentation as well!

Downloads

Click below to download the speaker badge for use on social media, email signatures etc.



Download the ICEC 2021 Zoom Background
 Option 1, Option 2, Option 3,

Download the ICEC 2021 PowerPoint Template

 

Presentation Upload/Submission

All oral abstract presenters are required to submit their PowerPoint presentations by 20 September 2021. (Invited plenary presentation due dates will be arranged individually, but they can still be submitted using this form.) Because this is a virtual conference, if we do not receive your video with adequate time before the event, your video may not be uploaded correctly, causing technical issues when it is time for your recording to be broadcast. Please contact us at info@attendicec.org with any questions.

You will also be asked to login to the ICEC 2021 Speaker Portal to update your profile and share a photo of yourself (200px wide by 200px high, maximum) – you will receive an email from our event platform, PheedLoop, about logging into the Speaker Portal.

Upload Your Presentation

CME/CEU Requirements for Presentations

  • Please insert a conflict of interest disclosure as the first slide after your title slide, even if you have nothing to disclose. If you have a relationship to disclose, list the name of the entity, the nature of your relationship, and if it is active or a terminated relationship. Verbally disclose any such relationships (or the lack thereof) at the beginning of your presentation.
  • Please list the learning objectives specific to this particular presentation in a slide immediately after the conflict of interest slide.
  • Please insert a slide at the end of the presentations that includes additional citations/references published in the past 5 years from peer-reviewed journals.
  • Please do not include any slides you have obtained from a commercial entity, or any slide that contains a logo, product by or listing of a commercial entity.

If you will be discussing off-label uses of a pharmaceutical product or medical device during your presentation, please notify Jen Alluisi as soon as possible at jalluisi@aaceonline.com.